Te Whatu Ora Southern Looking for Personal Assistant, Executive Director People, Culture & Technology at Dunedin, Otago, New Zealand Full Time

Wakari Hospital, Dunedin

• Full time (1.0FTE) fixed term position until 29 December 2023, secondments would be considered
• Fast paced healthcare environment
• Free onsite parking at Wakari Hospital

Bring your administrative and PA expertise and enthusiastic approach to this varied and busy Personal Assistant role – no two days will be the same!

Mō te tūranga | About the role

We have a rare and exciting opportunity for an experienced Personal Assistant to join us and provide proactive and efficient executive level support for the Executive Director People & Capability, and People & Capability leads team.

Working within Te Whatu Ora Southern offers a fast paced and rewarding workload, allowing you use your skills to contribute towards the health of our region.

Some of your key focus areas will be (but are not limited to):

• Providing accurate and confidential executive secretarial support for the Executive Director.
• Complex diary management and executive support
• Providing administrative support, advice and assistance to managers and other stakeholders
• Building positive working relationships with a range of stakeholders both internal and external to the organisation

View Position Description

Mōu ake | About you

Our Ideal Candidate Will Have

• Senior administrative/PA level experience
• Excellent computer skills, particularly in relation to the Microsoft Office suite of applications
• Excellent interpersonal skills, including ability to work effectively with people at all levels of the organisation.
• Ability to pre-empt what is needed and ascertain actions required
• Keen eye for detail
• Previous experience with travel booking and/or FPIM is desirable

We’re looking for our process driven, administrative super star! One who can always find their way around a problem, who has a logical approach but isn’t scared to ask questions and uses initiative. If you are an experienced and enthusiastic Personal Assistant with great people and organisational skills, we would love to hear from you!

Mō mātou | About us

Te Whatu Ora – Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities . We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

Utu whānui |Salary range

This role is covered by the terms and conditions of the PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 6B between $71,196 and $74,664 p.a dependant on relevant experience.

Rā mōnehu |Closing Date: 23 June 2023

Due to the fast-paced nature of what we do, our vacancy close dates may be subject to change. Don’t delay, make sure you apply as soon as possible.

Tono ināianei | Apply now

We only accept online applications. Please apply via our website: https://careers.southernhealth.nz/ All conversations will be confidential in nature.

If you currently work for Te Whatu Ora- Health New Zealand – Southern , please apply for this role via our internal careers site, found here: Pulse > Applications > Corporate > SuccessFactors

For further information please contact Hannah Friedrich, Recruitment Advisor, all conversations will be confidential in nature [email protected]

Pre-Employment checks

In the interests of protecting our people and our patients, all appointments will be subject to:

• Occupational Health Assessment
• Police Vetting / Ministry of Justice safety checks
• Serious misconduct checks (previous Public Service departments and statutory Crown entities only)
• New employees of Te Whatu Ora Southern will need to be fully vaccinated against COVID-19, which includes two doses and a booster dose of an approved vaccine. If you are unable to receive a COVID-19 vaccine or booster for any reason, please indicate this in your cover letter so we can discuss this with you further and establish if you meet any criteria for an exemption.