The University of Auckland Looking for Administrator and Receptionist at Auckland, Auckland, New Zealand Full Time

Waipapa Taumata Rau | The University of Auckland

The Alumni Relations and Development (ARD) office forms the University’s centralised point of contact for philanthropic partners and for alumni and friends. Our team includes Development and Alumni Relations personnel and a range of staff to support them to connect and engage with alumni and donors.

Job Description

Te Whiwhinga mahi | The opportunity

We are seeking a proactive, customer service-oriented and well-organised Administrator and Receptionist to join the award-winning team.

Your primary duty is to deliver a high standard of administration support, ensuring the smooth functioning of daily operations. Additionally, you will play a key role in assisting leadership with various activities and contribute to external engagement and development initiatives. This multifaceted position requires strong organizational skills, a customer-centric approach, and the ability to collaborate effectively with both internal and external stakeholders.

Key responsibilities include:

• Support with financial administration.
• Maintain strong relationship with the building landlord to manage building maintenance work through the Property Service system.
• Assist with onboarding and induction process for new staff.
• Arrange domestic and international travel bookings for ARD staff.
• Meet and greet all visitors in a warm and professional manner and direct them to meeting rooms as required.
• Provide periodic Executive Assistant support duties, including handling detail-oriented, confidential tasks as assigned.
• Provide support or undertake other allocated general administration duties, as required.

This is a full-time (37.5 hours per week), permanent opportunity.

The remuneration is $55,000 – $60,000 per annum depending on experience.

For more detailed information, please refer to the Position Description.

Qualifications

He kōrero mōu | About you

The position will suit an energetic, confident, well-organised, reliable, and self-motivated individual who is stakeholder focused, interested in working with a diverse range of people and comfortable in dynamic team environments. In addition, the ideal candidate will have:

• Excellent verbal and interpersonal communication skills, with the ability to engage positively and proactively with a variety of stakeholders.
• Strong attention to details and numerical aptitude.
• Experience in administration services, delivering high quality, timely, and effective outcomes.
• Proficiency in the use of Microsoft Office Suite.
• Be a team player with strong relationship skills who enjoys working with others in a collaborative environment.
• Knowledge of University processes and some of the systems, such as PeopleSoft Financials, HR would be an advantage.

Additional Information

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university, with a turnover of $1.3bn, including research revenue of over $300M generated across eight diverse faculties and two research institutes. We employ more than 5,400 academic and professional staff to support over 45,000 students, making us one of New Zealand’s largest employers.

Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

The University is committed to providing an excellent working environment through:

• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services.

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of Friday 2 February 2024 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Yoshiko Takanawa, via [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit www.equity.auckland.ac.nz