To The Rescue Hiring for Administrative Specialist Job at Parker, CO Full Time

Administrative Specialist

At To The Rescue, our purpose is to improve the quality of lives through personalized and skilled services, specifically designed for each individual or organization.

Summary of Position/Objective

Administrative Specialists provide clerical, organizational and coordination support for all departments. Often the Administrative Specialist is the 1st line of contact. This position will represent To The Rescue in a positive and professional manner and deal tactfully with others. The person in this position will exercise good judgment, patience and be able to understand and follow written and oral instructions. Promotes development and retention as an advocate for employees. Champions diversity of thought and culture throughout the enterprise. Maintains strict confidentiality standards and organizational integrity.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties include, but are not limited to, the following:

• Assists with training of department personnel
• Compiles information, manuals, training materials and other department documentation in a concise, prompt and accurate manner
• Attends, participates, and documents meetings as requested
• Assists managers with inputting and updating information in When To Work scheduling program
• Prepares reports, spreadsheets and documentation as needed
• Prepares timecards and documentation for accounting as needed
• Maintains up to date medical records
• Assists with marketing and networking opportunities
• Has working knowledge of applicable Colorado laws and regulations. Coordinates compliancy programs and documentation (IDD, Class B)
• Orders and manages supplies, staying within departmental budget
• Answers incoming calls, directs to proper parties, provides information on services, makes follow up calls to customers (potential and current) as needed
• Collects information and documents from potential and current customers
• Runs required reports and completes the proper spreadsheets, including the Medicaid Billing spreadsheet
• Fills in as needed in response to business demands
• Handles and organizes multiple tasks and projects simultaneously
• Expresses ideas clearly, both verbally and in writing
• Maintains an orderly work area
• Performs other related duties as assigned
• Partners in achieving operational excellence and business plan goals
• Participates in workers compensation health care provider visits
• Assist in leave administration
• Assists in employee relations
• Maintains flawless employee record management
• Recruit, screen and hire high quality talent to support the staffing needs of each department

Competencies/Qualifications/Education

• Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems
• Have working knowledge of privacy laws and regulations
• Communication proficiency
• Teamwork orientation
• Clerical skills and familiarity with office machines and computers
• Microsoft Office that includes Word, Excel, Outlook and the ability to learn computer programs for scheduling and timekeeping. Ability to learn and operate a variety of computer programs and databases
• Collaboration skills
• Flexibility
• Thoroughness
• Organizational skills and dedication to completing projects in a timely manner
• Ability to handle sensitive information with high level of confidentiality and discretion
• Bachelor’s degree preferred

Certificates/Licenses/Registration

The employee must provide and maintain a valid driver’s license the entire duration of their employment, and must be eligible for the agency’s vehicle insurance.

Supervisory Responsibility

This role will not directly supervise employees.

Work Environment

The work environment is consistent with similar office environment settings.

Physical Demands

The physical demands described here are representative of those that must be met by an employee at all times to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing these duties, the employee is frequently required to speak and hear
• While performing these duties, the employee is frequently required to stand, walk, use hands and fingers to handle daily tasks
• The employee is frequently required to sit for extended periods of time
• The employee is frequently required to reach, bend, squat, stoop and kneel
• The employee continuously uses hand strength to type and operate computer controls
• The employee must frequently lift or move up to 10 pounds. Occasionally the employee will lift or move up to 50 pounds
• The employees will frequently push or pull items
• Specific vision requirements include close and peripheral vision, depth perception and ability to focus

Travel

Travel is not required.

Hourly Rate

$16/hr

Location: Parker, CO

IND-CO

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To The Rescue is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as a qualified individual with a disability or status as a protected veteran.