Transportation Solutions Hiring for Office Assistant at Walla Walla, WA Full Time

OVERALL

Hiring for an assistant who will support our Office Manager. Do you enjoy a fast paced work environment and a family-oriented work culture? Do you possess strong computer skills especially in programs such as Microsoft Excel and Quickbooks? Come join our team today!

PREFERRED QUALIFICATIONS/SKILLS

One year of customer service-phone experience.

Knowledgable with computers, able to learn new software programs.

Experience with Quickbooks and Microsoft Excel, preferred.

Team oriented. Able to adapt and work in different roles.

JOB DUTIES

Performs clerical duties, including, but not limited to, mailing, and filing correspondences, placing orders and answering phone calls.

Interact professionally and promptly with clients, brokers and drivers

Track, prepare and file monthly bills and invoices for payment

Sort and file all office documents.

Assist to make sure payroll is completed accurately and on-time. Calculate payroll timesheets, communicate with employees regarding errors.

Assist Office Manager with accounts payable payments – ensuring bills are paid accurately and on-time.

Assist Office manager with accounts receivable – preparing claims, processing billing for 5 brokerages and creating invoices for our clients.

Audit gas logs, credit card and petty cash transactions monthly.

Assist Fleet Coordinator with maintaining vehicle records and files.

Assist Dispatchers with helping drivers navigate rides and schedule trips.

Follow all company policies and protocols.

Assist other office staff with scheduling, dispatch, data entry duties as needed.

Prepare and modify documents including correspondence, drafts, memos, reports and emails.

Arrange meetings and manage office meetings.

Maintain accurate records and enters data

Assist other departments – Human Resources, Idaho Accounts, Scheduling team with all needs.

Performs additional duties when required, including drafting signs, researching costs and organizing the filing system.

Job Type: Full-time

Pay: $16.00 – $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
All office staff desks are appropriately socially distanced. We provide masks, disinfectants and other necessary COVID-19 PPE. We do not require COVID-19 vaccinations at this time.

Experience:

• Microsoft Excel: 1 year (Required)
• Customer Service: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Work Location: One location