Trident Trust Looking for Administrative Officer at Auckland, New Zealand Full Time

Position reports to: General Manager

Experience required: Flexible

Hours: Guaranteed 12 hours per week (Monday, Wednesday, Thursday in office), ideally through the middle of the day, additional hours may be available, some flexibility appreciated

Indicative salary: NZD 35.00/hour

Location: Parnell, Auckland

Start date: Immediate

Purpose: Support operational needs of client facing staff by providing office support. Full training given. Potential to increase hours & progress for the right person.

Key responsibilities:

• General office management (open & close office, kitchen, manage supplies & equipment, petty cash, liaison with building management, IT & suppliers, reception)
• Mail & couriers incl. record keeping, distribution & electronic filing as required
• Draft standard cover letters, response emails & standard certifications
• Preparation & dispatch of standard documentation packages
• Co-ordination of legalisation process (notary/apostille)
• Provision of New Zealand specific information to international Group
• Liaise with international sister offices & service providers
• Participate in, & provide as necessary, in-house training & mentoring
• Ensure survival of office plants
• Other assistance from time to time to assist management with the function of the business

Skills & Competencies:

• Curiosity & a “pitch in” attitude
• Establish/maintain relationships & be tactful & calm in urgent client situations
• Attention to detail, organised, excellent written communication skills