University of California – Irvine Hiring for Administrative Assistant at Irvine, CA Full Time

The University of California Irvine’s Center for Educational Partnerships (CFEP) creates collaborations that support preparation for and success in higher education. Our focus is on equity and access for all students in order to achieve the University of California’s goal of academic excellence.

Serve as Assistant to the Assistant Vice Chancellor for Educational Partnership (AVCEP) providing high level executive support, managing the AVCEP’s complex calendar and travel. The Assistant to AVCEP acts as the primary contact for all interactions with the AVCEP in support of day-to-day operations of the UCI Center for Educational Partnerships (CFEP). Incumbent is responsible for providing purchasing/reimbursement and programmatic activities/event planning logistical support for Center programs. The incumbent will also update the CFEP website and the websites of programs within CFEP.

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$26.14 – $37.46 (hourly)

Skill to organize, prioritize and follow-through on a complex workload, establishing strategies and action plans to achieve targeted and objectives. Proven written and verbal communication skills, including ability to write concisely and logically with proper grammar, spelling, editing/proofreading and use of business correspondence formatting. Working knowledge of University of California policies and procedures related to purchasing, entertainment, and travel. Ability to work cooperatively and effectively in a variety of work environments, Including those involving frequent interruptions, changing priorities, and multiple deadlines. Skill to work effectively in a highly confidential environment, handling sensitive information and requests, exercising judgment, tact and professionalism. Knowledge of campus departments and their functions. Strong reading comprehension skills. Experience utilizing standard office software including: Microsoft Word, Excel, PowerPoint, Outlook email and calendar, Teams, Zoom, DocuSign, Google Docs, WordPress, graphic manipulation, HTML, internet and on-line systems. Skill to provide high-level executive support including managing a complex calendar. Skill in speaking with persons of various social, cultural and economic backgrounds to provide information and explain policies and procedures. Working knowledge of Kuali Financial System (KFS). Skill to interact effectively and diplomatically with campus personnel, K-12 district and school administrators, teachers, counselors and staff, and others in a public contact setting. Initiative to independently develop innovative solutions and solve problems in the context of frequent policy and program changes.

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]