University of Michigan Hiring for Graduate Program Coordinator at Ann Arbor, Michigan Full Time

Graduate Program Coordinator

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How to Apply

A cover letter is required and should be attached as the first page of your resume. The cover letter should detail your interest in the position, outline relevant skills and experience, and discuss your commitment to a diverse, equitable, and inclusive environment for all community members.

Job Summary

The top-ranked Department of Health Management & Policy in the School of Public Health offers three graduate educational programs related to healthcare and public health services:

• Residential Master’s Program (in-person, offering two degrees: MPH and MHSA)

• Executive Master’s Program (hybrid for working professionals, offering MHSA degree)

• Ph.D. Program in Health Services Organization & Policy

We are seeking an experienced, dynamic Graduate Program Coordinator to manage two of the educational programs, the Executive Master’s and Ph.D. programs. For more information on the department or specific programs, please see the links below:

• Health Management & Policy (https://sph.umich.edu/hmp/)

• HMP’s Executive Masters Program

• HMP’s Ph.D. Program (https://sph.umich.edu/hmp/programs/phd.html)

Responsibilities*

Program Administration

Manage, coordinate, and execute all components of the Executive Master’s and Ph.D. programs.

• Analyze and implement actions related to students and the program within the scope of responsibilities

• Collaborate with program Director and faculty regarding curriculum and program strategies

• Assess and improve business practices as required by school and university changes

• Plan, coordinate, execute and monitor program projects, events, and activities

• Ensure that the programs and their students are meeting all requirements and deadlines

• Process financial aid, curriculum management, registration, and other student services

• Create and run reports on student and program metrics as stipulated by program leadership

• Coordinate departmental committee meetings for each program and attend departmental and school-wide meetings

• Manage accreditation processes and reporting and ensure departmental compliance for CAHME (departmental) and CEPH (school)

• Manage appointments and reporting for training grants

• Develop communication and outreach strategies for each programs’ recruitment and admissions

• Assist students and advisors with milestone tracking and course alignment with degree program

Advising, Guidance & Counseling

Advise and counsel students on curricular, administrative, and funding matters.

• Provide guidance to students at all program stages to ensure milestone attainment, smooth transitions and successful completion

• Address student and faculty concerns and requested exceptions

• Advise faculty and staff on policies and best practices

Admissions and Recruitment

Serve as the program lead for admissions and recruitment.

• Assess and improve admissions and recruitment practices

• Manage recruitment efforts, including special events and communication strategies

• Oversee the admissions process from review to orientation

Required Qualifications*

• Bachelor’s degree or equivalent combination of education and experience

• 4+ years experience in student administrative services at an academic institution

• Demonstrated ability to work effectively with diverse groups

• Proficiency with Microsoft Office and ability to learn complex software

• Ability to prioritize tasks, handle interruptions, meet deadlines, and adapt to changing priorities

• Excellent organizational skills, accuracy, and attention to detail

• Strong oral and written communication skills

• Excellent interpersonal skills and adept at communicating with others

• Ability to exercise discretion, initiative, independent judgment, and maintain a positive service-oriented attitude

Work Locations

HMP currently operates in a hybrid work environment, consisting of both in-person and remote work. The current expectation is 2-3 days of on-site work per week with occasional evenings or weekends for departmental and program events (such as executive on-site weekends, recruiting events)

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

255863

Working Title

Graduate Program Coordinator

Job Title

Student Admin Asst Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

School Pub Health

Department

Health Management and Policy

Posting Begin/End Date

10/18/2024 – 11/01/2024

Salary

$48,500.00 – $59,000.00

Career Interest

Academic & Student Services

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