Whistler Blackcomb Looking for Administrative Assistant at Whistler, BC Full Time

We’re looking for team members whose legendary attention to detail and commitment to phenomenal service comes naturally. Pursue a lifestyle that will elevate your expectation of what work can look like. Nothing is too big or too small for the staff to bravely pursue and elevate the expectations of the guest. Do you possess a calling for delivering world-class events and amenities? Explore Employment Opportunities with Whistler Blackcomb! www.vailresortscareers.com/whistlerblackcomb

As of Nov. 15, 2021, Vail Resorts will be requiring all employees across North America to be vaccinated for COVID-19.

Daily/Weekly tasks

Scheduling, payroll, checking voicemails, general filing

Managing Lift Operations shared email folder

Leading the weekly electronic staff communication

Stock inventory – place orders as required

Staff administration

Updating personal files, name tag requests, track training and notify leadership of deficiencies.

Payroll

Check timesheets and notify supervisors of missed and late punches for team of 200+ employees

Add vacation pay, as requested by employee, for both hourly and salary staff

Resolve payroll issues in a timely manner

Billing (Payroll Hours)

Kadenwood and other departments

Coupa (Ordering)

Quotes from suppliers

Creating Purchase Orders

Setting up vendors

Recording/tracking purchases

Creating order guide for ease of access and consistent ordering

Onbase

Check and Submit for invoices

Resolve issues in timely manner

Ensure contractors are paid on time

Concur

Correctly add expenses to monthly report, ensuing billing info is correct

Contact other departments for billing info is required

Submit correct receipts and keep records

Complete and notify manager before month end to ensure transactions hit the budget correct

Paperwork

Print out daily paperwork as needed for the lifts and gondolas

Update lift specific manuals with new procedures

Assist in staff recognition program

Tracking staff time off

Following up and tracking COVID-19 sick policy

Benefits include:
Free Ski passes for employees and dependents

Discount lift tickets for friends and family

Free ski lessons

Discounted lodging, food, gear and mountain shuttles

Discounted bike haul & golf

Medical, Dental, and Vision plans (full-time positions)

401(k) Retirement Plan

Excellent training and professional development

Whistler Blackcomb’s Mission Statement is “Experience of a Lifetime” Love what you do! Because that’s what we’re all about. The Whistler Blackcomb staff is comprised of individuals who thrive in the outdoors, love the mountains, and are passionate about what they do. We look for applicants who share in this passion, whether you are looking for a seasonal job or wanting to build an exciting career, don’t miss the chance to work and play in BC’s winter wonderland. If you sound like our ideal applicant please apply online and show us what you’ve got. #wbworklove

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 432047