Sony Pictures Entertainment, Inc Hiring for Administrative Assistant IV, AFFIRM Films Job at Culver City, CA Full Time

AFFIRM Films, the industry leader in Faith-based films, is a division of Sony Pictures Worldwide Acquisitions. Dedicated to producing, acquiring, marketing, and distributing films that inspire, uplift, and entertain audiences.

We are searching for an Administrative Assistant IV to provide a full range of administrative support for EVP and SVP including handling phones/voice mail, meeting notes and transcription, project tracking, calendar, travel arrangements, expense reporting, filing, drafting correspondence/presentation decks, meeting/conference call/screening/event coordination, invoice processing and tracking.

Job Description:

• Word processing (composing, proofreading and editing emails, letters, memos, etc.), distributing and following up on documents
• Handling phone calls, scheduling and hosting meetings, conference and video calls, taking and distributing call and meeting notes
• Extensive travel coordination for AFFIRM executives, filmmakers, and talent
• Updating databases and lists, including web-based project management system
• Scheduling and preparing for meetings, managing calendar, and assisting event planning and execution
• Managing document flow, including creating and maintaining files (electronic and hard copy), and processing expense reports
• Processing and tracking invoices/vendor setup
• Manage and track outgoing screener agreements/links
• Other general administrative duties as required (processing mail, copying, etc.)

Job Requirements:

• 2 – 4 years’ experience as an administrative assistant
• Strong computer skills (primarily Microsoft Excel, Outlook, PowerPoint, Word)
• Exceptional organizational and interpersonal skills
• Must be detail-oriented, and able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to identify and consistently meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Common sense, dependability, confidentiality, discretion, and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent written and oral communication skills (must have a professional and courteous demeanor)

• Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

• As part of our commitment to health and safety, all U.S. non-union and O.P.E.I.U. Local 174 applicants and employees must submit proof of vaccination against COVID-19 or request and obtain approval of a reasonable accommodation based on disability or a sincerely held religious belief, practice or observance. To request an accommodation for purposes of participating in the hiring process, you may contact us at [email protected].